Wesley College Melbourne Australia
Wesley College international applications

Enrolment Procedures

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Enrolment Procedures 
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Wesley College welcomes international students from Year 8 entry onwards.

To apply for a place at Wesley College, the following must be submitted:

  1. Application for Enrolment form or enrol online
  2. Non-refundable Application Fee
  3. Copy of the student’s most recent school report (translated); students applying to enter a specific year level must have successfully completed the year prior to entry or equivalent
  4. Copy of the student’s birth certificate or passport
  5. In line with our English as an Additional Language (EAL) Guidelines, results of Australian Educational Assessment Services (AEAS) assessment *

*All students applying for a place at Wesley College who do not have English as their first language are required to sit an AEAS assessment test. This test can be completed either in Australia or in the student’s country of origin.

AEAS (Australian Educational Assessment Services)
Tel: + 61 3 9654 0077

When the College has received the required application document, the application will be reviewed by the Head of School. Following this, the applicant or appointed Agent will be advised of the outcome.

If the application is successful, an offer of a place will be made subject to the following conditions:

  1. Satisfactory completion of an English preparation course; the length will be detailed in the AEAS test result
  2. Successful completion of the post English Language Intensive Courses for Overseas Students (ELICOS) AEAS test prior to commencement
  3. Meeting with the Head of School

Letter of Offer

An offer of enrolment will be made in writing. To accept this offer, the Tuition Fees and other costs must be paid by the due date to confirm the position. If payment is not received by the due date, the offer may be withdrawn. On receipt of the Tuition Fees, the College will issue Confirmation of Enrolment (COE) and if Wesley College is arranging Homestay, the Confirmation of Accommodation and Welfare Arrangements (CAAW) documents. These are required to obtain a student visa.

If a student defers enrolment or is suspended by the College, this may impact upon the student visa end date.

English Language Course

Students applying for a place at Wesley College who do not have English as their first language must attend an English preparation course in accordance with the letter of offer. The AEAS test results will recommend the length of time required to improve a student’s English level to be competent in the desired year level. Students must attain a satisfactory level of English to ensure they have a good understanding of the language used in the mainstream courses studied at the College.

As a student approaches the end of their English program, Wesley College will contact the student to invite them to attend the post ELICOS AEAS test. The level of English required for Senior School students (Years 10-12) is aligned with the Victorian Curriculum and Assessment Authority (VCAA) Victorian Essential Learning Standards (VELS) for English as a Second Language of level S4. The student must also demonstrate a good work ethic and positive attitude to their studies while attending English language school. 

Wesley College offers English preparation courses, please click here for more information


All students are required to attend a meeting with the Head of School prior to commencement. This will be scheduled after the student arrives in Australia. The College will be in contact with students to arrange an appropriate time.

Our Fees

Please see the International Fees page.

To obtain further information on international fees, click here.


Family Discounts

At Wesley, coeducation is central to our vision for learning, as is our commitment to keeping children in one family together.

A family discount applies to Tuition Fees only, where three or more children are at Wesley College, and the discount is 20% for the third child and 50% for the fourth and any subsequent children*

* A 10% discount for a second child is also available when a third child has commenced and enrolments are concurrent.

If you are eligible for the discount, it is automatically applied to your account

Early Payment Discount

A 2.5% early payment discount may be available if you pay the full year’s Tuition Fees in advance. Some conditions apply. For further information, contact Admissions or the College Accounts Department.

Notebook Computers

Wesley College provides notebook computers to students in Years 5–12 as part of the normal educational offering. With the rapid change to computer technology, it is the College’s view that this scheme is the most practical method to ensure that students continually have access to information technology appropriate to the expected learning outcomes appropriate to the level of schooling. Participation in the scheme is compulsory and forms an integral part of the curriculum of the College.

  • A Notebook Usage Agreement must be signed by the student and their parents/primary carers prior to collection of the notebook computer
  • All notebooks issued to students are covered by an insurance policy against the risk of accidental damage and theft
  • Notebooks are provided on a lease basis, for the time a student is at Wesley College

Student Accident Insurance

Wesley College prides itself on the level of care and the provision of a safe learning environment for all students. Even in the safest environment accidents and injuries can still occur. The College Council, recognising there may be costs associated with student injuries, has purchased a “Group Student Accident Policy” which is free to all families.

Notice of withdrawal

International students are restricted from transferring from Wesley College to another education provider for a period of six months from commencement.

After this initial six-month period, one term’s notice in writing to the Head of Campus is required, advising the withdrawal of a student from the College, otherwise a charge equivalent to one term’s fees will apply. If you are uncertain about your child continuing their education at Wesley College, we encourage you to send notice of withdrawal in writing to the Head of Campus at least one term in advance of the anticipated date of withdrawal from the College.

This procedure also applies to requests of withdrawal from Learning in Residence.

College Rules

Wesley College students are expected to use their common sense at all times. They are regarded as being under College discipline when they are on campus or at any official College function, or when they are wearing the College uniform or part thereof.

It is an obligation on all students of the College that they should not infringe the rights of others, nor bring discredit through their actions on themselves or the College.

General Rules

Adherence to these rules will help the College to run more efficiently and enable it to serve you better.

  • It is a condition of the enrolment of a pupil at Wesley College that the parent/primary carer, on their own behalf and on behalf of the pupil, are aware of the content of the College rules and have agreed to abide by them
  • Wesley College, through the Principal, retains the right to discipline, suspend or dismiss from the College any pupil on the grounds of the pupil’s unsatisfactory conduct or performance, or failure to observe any College rule
  • No student may leave the campus between morning arrival and the afternoon dismissal without special permission
  • No student may drink intoxicating liquor, smoke, gamble, or have any dealings with addictive drugs while under College discipline (please refer to the Wesley College Drug Education and Support Program Policy)
  • Students must not engage in any action which endangers life, limb or property
  • Students’ lockers and bags may be searched by Wesley staff at any time, in the relevant student’s presence
  • A note sent by the parent or primary carer is required to excuse a student for absence, lateness, or non-preparation of work
  • If a student knows that he or she will be absent or late or will need leave for part of the day, eg to attend a medical appointment, a note should be brought from home or written in the record book requesting prior permission
  • Students must attend all subjects and periods timetabled for them
  • Students are not permitted to buy or sell books, clothing or any other articles among themselves without permission
  • Students are not permitted to ride motor-cycles or scooters while travelling to or from school or any official school function
  • Students may ride bicycles to school provided they have permission from the Head of School and provided they wear protective headgear. Such permission will only be given following a written request, signed by a parent or primary carer, that outlines the route to be followed. Because of the dangers arising from road traffic, parent/primary carers are advised not to send children to St Kilda Road campus on bicycle.
  • Students who wish to drive a car to school or students who wish to travel to school as a passenger in a car driven by another student must first seek permission from the Head of Campus. No parking is available on campus for students
  • Students must familiarise themselves with and adhere to College policies which may apply from time to time, such as the Anti-Harassment Policy

Care of Property

Students (and their parent/primary carers) are advised that responsibility for the care of personal property, including notebook computers, belongs to the student and that the College cannot assume responsibility for equipment which has been damaged, lost or stolen. Teachers will do their best to assist students in the care of their property, and to assist with this it is essential that all equipment and clothing should be clearly named. Valuable property, which is not needed at school, such as a Walkman, iPod or MP3 player etc, should not be brought to school.

It is expected that all students will show respect for the property of others including the property of the College itself. Students who wilfully contribute to the damage or loss of another’s property may be asked to contribute to the cost of replacing that property. Theft is a crime, and students who are guilty of theft may be suspended or dismissed from the College.

Restricted Areas

In the interests of safety and hygiene and to prevent damage to the buildings or interference with the rights of others, certain areas of the school have a restricted use. Students are not permitted in such areas without prior permission.



Students who have been suffering from a notifiable infectious disease, or who have been in contact with anyone so suffering, must not return without a statement from their doctor stating that they are free from infection.

Medical History

A medical history form must be completed and returned prior to a student’s initial interview with the Head of School. This information must be updated annually.


The Australian Government requires all full-fee-paying international students to take out health insurance. The College arranges cover for each calendar year of the student’s attendance and charges this fee to the student’s account. This fee is outlined in the letter of offer. Continuing students will be billed each October to cover private health cover for the period from January to December the following year.

General Information for International Students

Wesley College prides itself on being a school with a caring environment, a factor which is particularly important for international students where there is no immediate family support system. The school has clear guidelines in relation to the selection and care of international students, thus ensuring their happiness and success while at Wesley College.

Welfare and Accommodation

Wesley College is responsible for the welfare and accommodation arrangements of students studying at the College on a student visa. Students accompanied by a relative staying in Australia on a Guardian visa do not require approval. As a condition of the student visa, students under 18 years of age are required to have suitable accommodation and welfare arrangements and these must be approved by the College. Wesley College requires that international students either live with a relative or in a Homestay with a family that has been approved by College, receiving full board with their own room and meals supplied. Students are obliged to notify the College of any change of address while enrolled at the school. Where the College has approved the students’ welfare and accommodation arrangements; the student must seek both the College’s and their parent’s prior approval for any change to welfare and accommodation arrangements. Wesley College will arrange Homestay accommodation on behalf of the student. Students will be taken to view a maximum of two Homestay families. Transport costs incurred will be borne by the student and charged to the school account.

Download welfare and accommodation guidelines


Primary Carer (previously referred to as Guardian)

Whilst the College has responsibility for international students, in order to assist us to oversee student’s welfare, we require that each overseas student, irrespective of age, has a person appointed as primary carer, who is living in Melbourne. The primary carer must be approved by the College and may be appointed by the parents or the College. They act on behalf of the student during their time at the school. They should be a mature adult, and should act as necessary in such matters as discipline, attendance, academic progress and accommodation for the student. A primary carer should attend school functions that would usually be attended by a parent, such as information evenings or parent-teacher interviews.

With the parents, the primary carer should oversee student’s travel between their home country and their accommodation in Australia. A primary carer should assist the student moving to a new Homestay and monitor the student’s activities during weekends and holiday periods. We do not recommend that students sign long-term agreements with a primary Carership agency prior to commencing at Wesley College.


To study in Australia, a visa must be obtained from an Australian Embassy or High Commission.

The College’s letter awarding a place, together with the COE and CAAW, is a prerequisite to an application for a visa. After commencement at Wesley College, assistance by the College can be given for subsequent renewals of study visas. Students need to contact the International Student Coordinator for assistance.

Use of Personal Information

Information is collected during your enrolment in order to meet our obligations under the ESOS Act and the National Code 2007, to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws. The authority to collect this information is contained in the Education Services for Overseas Students Act 2000, the Education Services for Overseas Students Regulations 2001 and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007. Information collected about you on this form and during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager.

In other instances information collected on this form or during your enrolment can be disclosed without your consent where authorised or required by law. In signing the enrolment form the student and parents agree that Wesley College has the right to contact and send information to the parents concerning their child even after the student is 18 years of age.

Pastoral Care Program

Pastoral care – or the personal, social and academic well-being of each student – is regarded as extremely important at Wesley College. Accordingly, there exists a carefully coordinated administrative structure to provide counsel and support. Apart from the Head of Campus and the Heads of Schools, there are the campus chaplains, the school counsellors, level coordinators and Homeroom teachers or tutors, all of whom are involved in helping students grow and develop, and cope with the various stages on their road to adulthood. In addition, the International Student Coordinator takes care of the specific needs, both academic and personal, of the students who are living away from home.

At Wesley College the pastoral care structure ensures that there are few discipline problems, chiefly because frequent contact, friendly relationships, good communication and a climate of trust prevent minor matters from developing into major concerns.The College firmly believes in working together with parents/primary carers to ensure that students in difficulty are identified and helped, and hence regular contact with parents/primary carers is a vital aspect of the pastoral care system. There are information evenings concerning subject choice, tertiary selection, careers and other topics as appropriate. Advice on careers and tertiary courses is always available from the school counsellors and careers advisers. The pastoral care program of the College is such that it embraces the care of the individual student with special needs and utilises the services of its trained Special Education staff and other teaching staff in organising and reviewing individual programs designed to encourage students in the development of skills and self-esteem. School assemblies and chapel services, as well as the overall school climate, serve to present to students the ethos, expectations and moral and spiritual values of the College.

At the basis of good pastoral care there is always ready communication between the College and home, and this is very warmly encouraged at Wesley College.

Cost of Living

It is estimated that each student will require approximately AUD$500–AUD$600 per week to cover the following expenses:
  • Transport
  • Mobile phone
  • Accommodation
  • Medical
  • Money for miscellaneous items such as haircuts, clothing, entertainment, eating out etc
  • Other expenses

Further costs will be incurred for the purchase of a uniform (approximately AUD$600–AUD$1,000), books and stationery (approximately AUD$500), and any sports equipment required.

International Student Grievances Policy

The College will seek to provide appropriate care for all international students attending the College.


A number of people take responsibility for caring for international students and act as required:

International Student Coordinator Pastoral care, academic progress
Homeroom Teacher/Tutor Integration issues
College Head of Finance Financial matters
Careers Adviser, Curriculum Coordinator Any subject choice/career/ tertiary entrance queries etc
Head of School/Head of Campus Student grievances are handled by the School Counsellors, Head of School and final responsibility for resolution of any student grievance rests with the Head of Campus

Complaints and Appeals Policy

In the event of a dispute not being resolved within the Campus, reference in the first instance should be made to Wesley College’s Complaints and Appeals Policy (located on the Wesley College portal).

Refund Policy

  1. Application and Confirmation Fees are not refundable if a student application is cancelled.
  2. Application and Confirmation Fees, Health Insurance and Tuition Fees are refundable in full if a visa application is rejected.
  3. A Cancellation Fee of $1000 will be charged if the student cancels less than 30 days before the proposed commencement date.
  4. After commencement at the College, and where a term’s notice of withdrawal is not given, a penalty equivalent to one term’s fees will apply. Written notice of withdrawal is to be directed to Admissions.
  5. All refunds will be made in Australian dollars payable to the party making the original payment.
  6. The College will consider the reasons for cancellation or withdrawal of a student in the operation of the refund policy.

This agreement does not remove the right to take further action to collect fees under Australia’s consumer protection laws.

To claim a refund, the student must notify the Admissions Office in writing of their intention to cancel enrolment and claim a refund. The letter must provide the Admissions Office with payment details including a nominated recipient and account details or preference for a cheque to be drawn. After the Admissions Office has received your request, the refund will be processed and finalised within four weeks of this date.

In the unlikely event that Wesley College is unable to deliver your course in full, you will be offered a refund of all the course money you have paid to date. The refund will be paid to you within 2 weeks of the day on which the course ceased being provided. Alternatively, you may be offered enrolment in an alternative course by Wesley College at no extra cost to you.